ReceiveFlow
Move from Stocky without losing the purchasing trail
A practical migration sequence for Shopify merchants preserving supplier, purchase-order, receiving, and cost history after Stocky's August 31, 2026 shutdown.
Start with preservation, not software selection
Keep an untouched copy of every Stocky export before cleaning, mapping, or importing anything. Your source files are the audit trail if totals disagree later.
1. Preserve the source data
- Export suppliers and supplier identifiers.
- Export products, variants, SKUs, barcodes, and supplier costs.
- Export open and historical purchase orders with line quantities and costs.
- Save receiving, transfer, adjustment, and stocktake history available to you.
- Store the original files read-only with the export date and store name.
2. Reconcile open work before cutover
Separate closed history from purchase orders that are open, partially received, awaiting an invoice, or awaiting payment. Open work needs an explicit owner and opening balance in the destination workflow.
| Data set | Migration decision | Validation |
|---|---|---|
| Suppliers | Normalize duplicate names and retain source identifiers. | Supplier count and default terms agree. |
| Open purchase orders | Carry ordered, received-to-date, remaining, and unit-cost facts. | Open quantity and value totals agree by supplier. |
| Historical purchase orders | Import only the history needed for audit or cost context. | A sample of old orders matches the source export. |
| Shopify transfers | Keep Shopify as the transfer system of record. | Destination, status, and aggregate quantities agree. |
3. Pilot one supplier and one receiving location
- Choose a supplier with a small open purchase order.
- Import or recreate that order without changing the source file.
- Record a test receipt at the intended Shopify location.
- Verify the Shopify inventory adjustment and remaining quantity.
- Add the supplier invoice and review any quantity or cost exception.
- Compare the final totals with the source records before expanding.
4. Decide which system owns each fact
Shopify should remain authoritative for products, variants, locations, and inventory. ReceiveFlow can hold the receipt-to-payment evidence and import Shopify transfers read-only; it does not rewrite native transfers.
Where ReceiveFlow fits
ReceiveFlow is useful when the gap is no longer creating a purchase order, but proving what arrived, matching the supplier invoice, resolving discrepancies, and producing accounting-ready output. It is not a forecasting suite, stocktake tool, warehouse-management system, or mobile barcode-scanning replacement.